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Fellowship Program Manager
Full-time, Salaried
South Africa
Closing
Reporting to the Head of Fellowship, the Fellowship Program Manager will work to ensure the fellowship runs smoothly, inclusively, and in rhythm with the organisation’s tone and values.
The successful candidate will be at the heartbeat of the organisation’s flagship fellowship program — bringing care, coordination, and clarity to every stage of the experience. From materials production and enabling program delivery to fellow communications and facilitator coordination, the Fellowship Program Manager will be the behind-the-scenes force that ensures every moment of the program is thoughtfully delivered.
The ideal candidate will manage the systems and touchpoints that support both the cohort and the team—translating vision into seamless delivery and helping to create the kind of environment where growth and connection can thrive. They love bringing structure to creativity, excel at multitasking with empathy, and believe deeply in the power of transformative programming.
Anticipated starting date is 1 July 2026. Ability to conduct extensive hours of work at a computer with reasonable accommodations is required.
Core Responsibilities
Program Coordination & Logistics
Lead all logistical planning and execution for fellowship activities, including onboarding, cohort gatherings, virtual sessions, and alumni events
Manage calendars, schedules, session materials, tech platforms (e.g., Zoom, Asana), and communications to ensure smooth delivery
Work with Operations Coordinator to arrange travel, venue bookings, and accessibility needs for in-person events where applicable.
Fellow Support & Relationship Management
Serve as a key point of contact for fellows throughout their journey, supporting their engagement, responding to queries, and ensuring access to resources and updates
Track fellow progress and participation using internal systems and feedback loops
Create a warm, inclusive, and responsive presence that reflects the values of the organisation.
Managing Curriculum Planning & Program Delivery
Collaborate in the development of high-quality programming, and participate in facilitation of learning sessions
Execute materials development by preparing and sharing session briefs, logistics guides, and evaluation forms with contributors, and following editorial practices and precision
Support the recruitment, onboarding, and scheduling of facilitators, mentors, and guest speakers and other experts
Manage the delivery of leadership supports to participants
Participate in global Community of Practice groups related to programme design and delivery
Ensure smooth communication and follow-through with all external collaborators.
Managing the Implementation of Selection Processes
Identify organisational networks and potential applicants for outreach and recruitment
Serve as a primary contact for programme enquiries from applicants
Manage communications with candidates during the stages of the admissions process.
Review applications and participate in the interview process
Administer the application system via Salesforce
Oversee record management and production of materials
Track and make recommendations to improve screening and application processes.
Systems & Evaluation Management
Maintain internal tools for tracking fellowship data, including participation records, scheduling systems, and evaluation forms
Support the Head of Fellowshipn gathering feedback, organizing survey data, and preparing reports on fellowship impact
Recommend and implement improvements to program systems and documentation processes.
Required Skills
3–5 years of experience in program coordination, events management, education, or nonprofit operations
Exceptional organisational skills with the ability to manage multiple moving parts and meet deadlines under pressure
Experience managing logistics for programs, events, or community initiatives—especially those that involve diverse stakeholders
Strong interpersonal communication skills with a deep commitment to equity, care, and responsiveness
Comfort with digital tools such as Zoom, Google Workspace, Asana (or similar project management tools), and data entry/CRM systems
Alignment with the organization’s mission and commitment to creative, community-rooted leadership development
A high level of emotional intelligence, patience, and ability to hold space for people navigating growth, vulnerability, and transition
Commitment to behind-the-scenes work that enables transformational experiences for others.
Desirable Skills
Experience working in a fellowship, leadership development, or creative learning program
Familiarity with trauma-informed practices, inclusive facilitation, or participant-centered learning environments
Understanding of safeguarding and data privacy best practices in program delivery
Comfort supporting both in-person and remote program formats
Application Process
To apply for this position, kindly submit the following by email using the link below:
Resume/CV, and
Cover letter.
Join Us
If this role resonates, we'd love to hear from you. Click apply to submit your application materials (listed above).
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